ABOUT THE ORGANIZATIONCenter for Planning Excellence (CPEX) is a novel non-profit planning group that gives planning and coverage companies, drives cross-agency and collaborative statewide planning initiatives and guides city, rural, and regional planning and implementation in Louisiana. We offer best-practice planning fashions, modern coverage concepts, and technical help to communities that want to create and enact a broad spectrum of plans, together with grasp plans and people coping with transportation and infrastructure wants, environmental points, and wholesome group design. CPEX brings collectively group members and leaders from throughout the state and offers steering as they work towards a shared imaginative and prescient for future sensible progress and sustainable improvement. CPEX continues to be on the reducing fringe of local weather, resilience, and wholesome group design in Louisiana.
ABOUT THE ROLE CPEX seeks a full- or part-time Confidential Assistant who will play a key function in administratively supporting the President & CEO. The Confidential Assistant will be sure that the President & CEO is comprehensively supported in each day actions. The perfect candidate is captivated with CPEX’s mission and is extremely organized, proactive, and capable of handle a number of duties concurrently. This function additionally requires discretion, professionalism, and a spotlight to element.
PRIMARY RESPONSIBILITIESThe obligations listed under are accompanied by a portion-of-workload share. Beneath every key accountability, bulleted examples are offered to additional make clear how the obligations manifest in achievement of the place’s necessities.
Calendar Administration (~25% of effort) ● Schedule and coordinate inside and exterior conferences. ● Manage and help in prioritizing the President & CEO’s schedule, guaranteeing that point is allotted successfully. ● Handle and resolve scheduling conflicts, guaranteeing that key conferences and occasions are attended. ● Manage and help each inside and exterior conferences, conferences, and occasions. ● Make sure the logistics for conferences (e.g., digital room reserving, bodily assembly area reserving, technical tools) are in place.
Communication Assist (~25% of effort) ● Helps correspondence between the President & CEO and inside/exterior stakeholders. ● Manage correspondence, together with emails, telephone calls, and mail, guaranteeing well timed responses. ● Draft, proofread, dictate, and ship communications on behalf of the President & CEO.
Doc Administration (~15% of effort) ● Keep and arrange ongoing paperwork used to meet obligations of function. ● Help in getting ready displays, experiences, and different paperwork as requested. ● Guarantee confidentiality and safety of delicate data.
Journey Coordination (~15% of effort) ● Plan and arrange home and worldwide journey preparations, together with flight bookings, lodging, and transportation. ● Create detailed itineraries and supply journey help as wanted. ● Fulfill expense report and reimbursement necessities affiliated with journey.
Relationship Administration (~10% of effort) ● Anticipate wants and preferences, providing proactive help to the President/CEO. ● Characterize the CPEX crew in an expert method throughout all communications.
Normal Administrative Assist (~5% of effort) ● Coordinate administrative duties that will come up whereas performing different duties listed in Main Obligations. ● Keep a submitting system of related documentation, which primarily consists of digital group and accessibility.
Different CPEX Duties (~5% of effort) ● Participation in weekly employees conferences.● Monitor and submit time and bills.
KEY COMPETENCIES● Professionalism: Skill to work together positively and professionally with people in any respect ranges of the group. ● Proactiveness: Anticipates wants and takes initiative with out requiring fixed supervision. ● Confidentiality: Demonstrates discretion and maintains confidentiality of delicate data. ● Adaptability: In a position to thrive in a dynamic, fast-paced work atmosphere. ● Crew Collaboration: Works successfully with crew members and management.
DESIRED SKILLS AND QUALIFICATIONS The next expertise and {qualifications} symbolize our perfect candidate. ● Glorious writing, organizational, and time administration expertise. ● Robust communication expertise, each written and verbal in each a digital atmosphere. ● Excessive consideration to element and accuracy. ● Proficiency with workplace software program (Microsoft Workplace, Google Suite, and so forth.) and information of workplace administration methods. ● Skill to deal with confidential data with discretion. ● Skill to multitask and adapt to altering priorities. ● Robust problem-solving expertise and the power to work independently. ● Ardour for CPEX’s mission and a deep dedication to fairness and sustainability.
ADDITIONAL DETAILS● The Confidential Assistant will work intently with and report back to the President & CEO. ● Location: CPEX provides this as a totally distant place and provides a versatile work atmosphere. The applicant should reside in america. ● Compensation: The Confidential Assistant can both be a part-time, hourly place, or a full-time, salaried place with a aggressive advantages package deal. Wage for a full-time place ranges from $50,000- $60,000, commensurate with the profitable candidate’s stage of expertise. The hourly charge for a part-time place could be commensurate. ● Software Necessities: Candidates should submit a resume and a canopy letter to Macey Williams at [email protected] and have to be licensed to work in america. Certified candidates can be invited to take part in digital interviews beginning January 1, 2025, on an ongoing foundation and the place will stay open till stuffed.
DIVERSITY, EQUITY, AND INCLUSION AT CPEXCPEX is dedicated to advancing variety, fairness, and inclusion and we aspire to take action deliberately, in each side of our work. We acknowledge that sustainable prosperity and group resilience can’t be realized within the absence of fairness and inclusion for all Louisiana residents, and we try to carry up all voices in our efforts to make sure that all Louisianans are included within the selections that affect their communities, area, and state. CPEX is dedicated to integrating DEI into the material of our group and our work, from our inside tradition to how we companion with communities to how we use our assets, and we’re regularly looking for methods to broaden our affect and enhance our efficiency on these measures. A profitable candidate can be equally dedicated to those targets and values.