We’re looking for 7 months maternity cowl, (March seventeenth 2025 – October sixteenth, 2025) for a proactive and detail-oriented Operations Result in oversee the graceful functioning of our firm operations. This distant place is integral to making sure our staff stays aligned and environment friendly throughout the assorted tasks and time zones we work throughout.
Challenge Scheduling and Planning
Handle venture schedules, guaranteeing alignment with agreed timelines and deliverables.Monitor and manage incoming venture requests from potential purchasers.Draft, evaluate, and finalize consumer contracts and agreements.Act as a liaison between purchasers and inner groups, guaranteeing clear communication and expectations, the place required.
Govt Assistant (EA) function
Oversight of the calendar and scheduling for the corporate founders, together with conferences, occasions, and deadlines.Set up and prioritize e mail correspondence, guaranteeing well timed responses and follow-ups.Schedule, manage, and take minutes for weekly firm planning assembly, guaranteeing actionable follow-ups are tracked and communicated.Coordinate journey preparations, together with reserving flights and lodging, as required.Deal with confidential info with discretion and professionalism.
Payroll Administration
Oversee US payroll processes and compliance.Handle Employer of File (EOR) relationships and direct invoicing for particular person contractors.Guarantee well timed and correct funds to staff members and contractors.
Finance Administration
Deal with all outgoing consumer invoicing, and guarantee well timed funds.Monitor and handle company-wide funds, together with budgets, bills, and invoicing.Co-ordinate commonly with the corporate accountant to make sure correct monetary reporting and compliance.Monitor and forecast monetary efficiency to help decision-making and value planning.Handle compliance-related paperwork and ad-hoc monetary requests from the staff.
Recruitment and Onboarding
Help recruitment efforts for brand spanking new hires and contractors, guaranteeing alignment with firm wants and tradition.Oversee onboarding and offboarding processes to make sure easy transitions for employees and contractors.Keep up-to-date worker and contractor information.
Human Sources (HR)
Develop and keep HR insurance policies, guaranteeing compliance with relevant legal guidelines and greatest practices.Monitor and handle all staff go away, together with trip, sick days, and different time-off requests.Present HR help and act as as the primary level of name/useful resource for all staff members.
Crew Tradition and Engagement
Set up team-building actions, together with digital Joyful Hours, visitor audio system and different occasions, as required.Chargeable for organizing the annual staff journey (takes place throughout Thanksgiving in November), together with: researching and budgeting places, flights and resorts for the staff, discovering and reserving eating places and orgainzing the schedule/reserving actions.Coordinate considerate gestures reminiscent of birthday items or acknowledgments for particular events.Foster a optimistic and inclusive firm tradition, supporting staff morale and collaboration.
Social Media and Communications
Plan and oversee the creation of quarterly newsletters to share firm updates and highlights.Develop and keep an ad-hoc social media schedule throughout Instagram, LinkedIn, and X (Twitter).
Particular Initiatives
You may tackle a mixture of one-off tasks and ongoing enhancements, recognizing methods to make our enterprise work higher.These duties would possibly contact on venture administration, intensive researching, writing/enhancing, triaging info, and guaranteeing motion is taken.
{Qualifications} and Abilities
Confirmed expertise in operations, venture administration, or a associated area.Sturdy organizational and multitasking abilities with distinctive consideration to element.Glorious communication abilities, each written and verbal.Proficiency in monetary administration, payroll techniques, and HR instruments.Familiarity with social media platforms and content material planning.Skill to foster optimistic staff dynamics and keep a collaborative distant work tradition.Self-motivated and in a position to work independently in a distant setting.The remit of this function isn’t guided by clearly deinfed processes, proactivity is vital. We’re providing $40 per hour. Versatile working hours and absolutely distant work setting (to notice, it is a contractor function). We’re open to decreasing the responsiblities to suit the function right into a shorter work week (20-40 hours), depending on candidates expertise.A supportive, inclusive staff tradition that values creativity and innovation.Paid day without work and vacation advantages, pro-rated to the size of time period of the Maternity contract supplied.